Feature · Student Records
One record per child, and only ever one
A student information system holds everything a school knows about a child in one place instead of across four registers. Edoovi keeps one record per student — admission, parents, previous school, health and guardian details — and every other feature reads it, so a change made once is a change made everywhere.
- In every plan, from Stepper
An illustration of one student record with eight features reading from it: fees, attendance, exams, transport, marksheet, the parent app, transfer certificates and reports.
Why this exists
The same child, in four books, four ways
Nobody sets out to keep four versions of a student. It happens because four people wrote him down on four different days — and by March nobody knows which spelling, which number or which section is the current one.
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Admission register
Aarav Sharma 98765 43210 VI-A
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Fee book
Aarav Sharma 98765 43210 VI-A
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Attendance register
Arav Sharma \u2014 VI-A
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Transport list
Aarav S. 91234 56789 VI-B
One spelling is wrong, one number is missing, one is out of date and one section is simply incorrect. Every one of those was written by somebody being careful.
The whole point
Change it in one place. Watch where it already was.
Nothing keeps a copy of this number. Every feature that needs it is reading the student record, which is why one edit is the whole job — and why nowhere is left quietly holding the old one.
Parent’s mobile · on the student record
98765 43210 99880 12345
An invented number, on an illustration of one record.
- Absence alert Aarav was marked absent today. 98765 43210
- Fee reminder Term 2 fees are due on 10 August. 98765 43210
- Route message Route 4 is running late this morning. 98765 43210
- Circulars Sports day has moved to Saturday. 98765 43210
- Parent app login The number the account is tied to. 98765 43210
Over the years
Six years, one record
A new session does not start a new file. Previous session records stay against the same student, so last year’s class, fees and attendance are still readable — and a question about a child in Class II is answered in the same place as a question about them today.
An illustration of one student’s six sessions. Not a real child.
At the front desk
Whatever the caller happens to know
A parent on the phone knows their child’s name and maybe their class. They do not know an admission number. Because there is only ever one record, any of these finds the same child — and a search cannot hand back two versions of them.
An illustration of searching for a student by name and getting exactly one result, with the four things a search can be made by: admission number, name, class and section, or the parent’s number.
When they leave
The certificate is the record, printed
A transfer certificate has to carry conduct and attendance. If those lived in separate books, somebody spends an afternoon reconstructing them while the family waits. Here it is generated from the record itself.
- Attendance record The cumulative figure, read from the register rather than recalculated.
- Conduct record Carried onto the certificate with it.
- Admission details Dates and class, from the record the admission created.
- And it is kept Past TCs sit in a full archive, so a certificate asked for years later does not have to be reissued from memory.
Reports
Sixteen of the seventy-three are student reports
Second only to fees. They filter and export like the rest, so the list a board or an inspection asks for comes out of the record rather than being assembled by hand.
- Whole-profile Everything held against one student, in one document.
- Category-wise Students grouped by the categories a school has to report on.
- Struck-off Who has left, and when.
- Previous school Where students came from.
One record, not one audience
Putting it in one place is not putting it in front of everybody
The reasonable worry about consolidating children’s data is who can then read it. Role-based access decides that, and it is the same rule in the app as in a browser.
- Front office Admission, parent and fee details.
- Class teacher Their own sections — attendance and academic details, not the fee ledger.
- Management The whole school, as a read.
- Gatekeeper Nothing from the student record at all.
Health and guardian details are the narrowest of all — they are on the record because the infirmary needs them on the day it needs them, not because the staff room does.
Record questions
What a school asks about student records
If a parent changes their phone number, where do we update it?
Once, on the student record. Every feature that needs that number is reading the record rather than holding a copy of it, so the fee reminder, the absence alert and the bus message all use the new one from that moment. There is no second place that quietly keeps the old number.
Can we still see a student's earlier sessions?
Yes. Previous session records are kept, so last year's class, fees and attendance are still readable against the same student rather than living in a closed file. A student who has been in the school six years has six sessions on one record.
What happens to the record when a student leaves?
It goes through the struck-off flow, and the transfer certificate is generated from the record itself — carrying the conduct and attendance history rather than having them looked up and retyped. Past TCs are kept in a full archive.
How do we find one student out of two thousand?
By whatever you happen to know — name, admission number, class and section, or the parent's number. The point of one record is that there is exactly one thing to find, so a search cannot return the same child twice with different details.
Does every staff member see a student's full record?
No. Role-based access decides what each person opens — a class teacher reaches their own sections, the front office reaches admission and fee details, and the health information a school keeps is not something the whole staff room can read.
What does the record actually hold?
Admission details, basic details, parent details, previous school, health, guardian, class X details and per-student settings. It is the record the fee ledger, the attendance register, the marksheet and the transfer certificate all draw from.
Free for 30 days
Bring one class
One class, with the details you already hold for them. Whether one record per child is worth it is a question your own data answers faster than we can.